Five rules that help a team use AI well

Teams use AI well when they know what is allowed, what is off limits and who is responsible for the result. Five short rules cover most of it.

Write down what AI may be used for. A short list of approved uses works better than a long list of bans. Start with the tasks people already do: first drafts, summaries, meeting notes, research questions.

Decide what must never be entered. Customer records, employee information, financial details and anything covered by a contract do not go into a public tool. Keep the rule short enough that people remember it without looking.

A person owns every result. AI can draft. A named person checks the facts, the numbers and the tone before anything leaves the building.

Say when AI did real work. When AI did material work on something a client or colleague will rely on, say so in a plain sentence. It builds trust and prevents surprises.

Share what works every week. Spend fifteen minutes. Each person shows one use that saved time. Put the best ones on a shared page. Your policy will get better because of it.

A one-page starter you can copy

Our AI use policy

Approved uses: [list]

Never enter into AI tools: [list]

Every AI-assisted result has an owner: [role]

We tell people when AI did material work.

Questions go to: [name]

We review this page every quarter.

Fill it in with your team, not for them. People follow rules they helped write.

We run AI adoption workshops and write AI transformation plans for teams of every size. If you would like help, book a strategy call. If you would rather learn with other people first, join our free learning circle.